Make an Impact in the Legal Sector by Reducing Your Firms’ Paper Usage 

Sustainability is a critical consideration for companies and is important for achieving longevity and staying ahead of competition. Paper usage is one of the most significant sustainability issues for the legal industry, the creation of which contributes to waste levels and has a significant impact on the world’s natural resources. If you are looking to make a change and embrace sustainability, Bundledocs can be your first step on this journey. 

 

Operational and Cost Efficiency 

Bundledocs allows users to instantly send and receive electronic documents, meaning you are saving time, money and are working more efficiently and with less paper. As physical bundles require printing, e-bundles will also help to reduce total costs for businesses. With Bundledocs, your documents are readily accessible online, meaning that the number of physical copies will be reduced and allowing your firm to become more paper-light. Bundles are often created over time, and with many collaborators being involved, this can lead to multiple versions being created. Collaborating on one digital document will reduce these variables and make a noticeable difference on operations and cost. 

Through the automation of time-intensive tasks, our solution will help streamline your business operations by boosting productivity levels among employees who will spend less time manually editing bundles. As paper documents must be transported to their destination, cloud storage solutions like Bundledocs can also help in reducing carbon emissions and cost of postage.  

 

Improved Client Perception and Retaining Reputation  

According to Deloitte, consumers want businesses to take the lead and support them in developing more environmentally sustainable habits. 34% of consumers would trust brands more if they were recognised as an “ethical/sustainable provider by an independent third-party.” If businesses are not actively engaging in sustainable efforts, clients may begin to look for services elsewhere. Across the globe, people are looking to engage in more green practices and for companies to become more environmentally conscious. 

In recent years, ‘greenwashing’ has become a serious issue for businesses who convey misleading or false information on their sustainability efforts. Companies who are greenwashing their operations are now facing a growing threat of litigation, and will have to report annually on their social, economic and environmental impacts. Accusations of greenwashing can cause significant reputational damage, leading to a loss of client confidence, a poor public image which will impact business development, ultimately benefitting your competitors.  

 

Staying Ahead of Regulatory and Legislative Measures 

As new sustainability reporting regulations are introduced, one way for firms to understand and prioritise their sustainability issues is to undertake materiality assessments. The main objective of materiality assessments is to identify the most significant social and environmental impacts for companies, their investors and stakeholders. Through this assessment, companies can identify environmental changes that are critical for business growth and longevity. For many firms, the move to paperless operations will be a vital step in improving their operations ahead of CSRD reporting. 

Bundledocs ensures that your documents are court-compliant as our solution is continually updated with the latest court regulations and requirements. Our solution allows users to automatically generate customised indexes and bookmarks, which can reduce physical bundle duplication and possible errors. During the bundle creation phase, legal firms can reduce paper usage when physical bundles are not needed. While many bundles may be too large to be sent via email, Bundledocs allows users to share password protected documents online with no file-size limit. 

 

Begin Your Sustainability Journey with Bundledocs 

By embracing sustainability efforts and reducing paper usage, legal firms will benefit the environment and their own business by streamlining operations - and will improve their reputation. When you choose Bundledocs as your trusted partner, your business is choosing a cost-effective and secure solution that will aid your progress in making a sustainable change.  

Contact a member of our support team or visit www.bundledocs.com to make an impact today. 

A version of this article first appeared on LPM. 

Benefits of Breaking the Habit of Creating Hard-Copy Bundles in 2024

If you want to make a change for you or your company, it’s not too late to make a New Year’s Resolution. As digital has become our new day-to-day, electronic bundles (e-bundles) are one of the online elements that have popularised over the past few years, particularly in the legal sector.  

The use of e-bundles has significantly changed the way legal professionals and law firms prepare and deliver electronic bundles of their files. Although printing hard copy bundles may not be eliminated entirely from the process, why not start 2024 off right by breaking the habit of creating hard-copy bundles when they are not needed? 

Streamline Business Processes 

Whether it’s a bundle or court file, the production and approval of files can be one of the most time-consuming aspects of the process. Sharing digitally for approval will allow each party to view easily without needing to review physical copies at different times, which can increase efficiency.  

Through the automation of time-intensive tasks, Bundledocs can reduce the stages in document preparation such as photocopying and delivery. Streamlining your operations and giving your team the time to focus on what really matters can also aid with employee retention. Streamlining business processes can also lead to improved productivity as employees will spend less time creating and editing manual bundles. 

Increased Collaboration 

Getting started with Bundledocs is extremely easy - all you need is a device and an email address (single sign on is available also). This makes it simple for teams to get set-up and start producing and collaborating on documents. Bundledocs can be used by anyone in any location, which facilitates the hybrid and fully remote working options that have become part of many standard working arrangements.  

Users can also make bundles fully searchable, making reviewing easy for colleagues, third-party editors, or clients. Research shows that organisations that embrace flexibility and the use of technology that supports remote collaboration are more likely to attract and retain employees.  

Sustainability 

Although paper bundles may still be required if a case goes to court, e-bundles can improve the preparation process by eliminating paper when sharing documents internally and externally. The amount of energy and water used in paper production has a significant and damaging impact on the environment, leading to deforestation and air pollution. Paper accounts for approximately 26% of total waste at landfill sites.  

As paper documents must be transported to their destination, digital bundles that utilise cloud storage can also help in reducing carbon emissions. This can also help you to reduce overheads like postage, couriers and DX. 

Heightened Security 

As the number and frequency of global cyber-attacks continues to rise, organisations may feel cautious about sharing files both internally and externally. Our solution is ISO 27001 certified, which is the international standard for information security management systems. This ensures that your documents are always safe and secure.  

Our customers’ information is stored securely using Microsoft SSL encryption, ensuring a secure communication channel exists which prevents any interception of data from third parties across our network and other internet communications. Users generating bundles can simply invite third parties to view bundles that they have created and all exchanges are security restricted. 

Start Using Bundledocs 

Now that you know the benefits, there’s nothing stopping you or your team from getting started with Bundledocs. Our solution is easy to use and setup is simple. If you are still uncertain about making the switch to digital files, get booked in for a free online demo today!  

Leading legal technology provider Bundledocs announce appointment of Miles Osborne

Bundledocs, the leading cloud-based document bundling software provider has today announced the appointment of Miles Osborne as Director of Customer Success, Global. Miles joins the team after serving as Director of Strategic Projects – Legal & Education with Advanced. 

 

Miles brings over 28 years of experience to Bundledocs, having previously worked in the legal technology sector with companies such as Tikit and Advanced. His experience and knowledge of the UK market will be of benefit as he oversees the company's 1,400 clients across Europe, North America and APAC. In his role, Miles will help build on existing relationships with our global client base. 

 

Speaking on the appointment Brian Kenneally, Bundledocs CEO said, “Welcoming Miles to the Bundledocs team is a positive step forward for our customers and our team. Over the duration of his career Miles has proved himself as an expert in customer support, at Bundledocs we are committed to ensuring that our customer's needs are met first and foremost. Miles will undoubtedly be an asset to our team as we continue to expand across territories.” 

 

Commenting on his appointment, Miles Osborne said, “I am delighted to have joined the Bundledocs team. Their innovative solution makes a real difference to legal work across the legal industry daily. The evolution of Bundledocs over the last number of years has been something that I have followed closely, and I am looking forward to working with the team to further support our customer base across our established and emerging demographics.” 

 

Bundledocs has over 1,400 clients in over 34 countries. They have become the market leader in the electronic document production space, working primarily with the legal sector. In late 2020 they were the first electronic document bundling tool on the market to receive ISO 27001 compliance and in 2022 they launched their PDF editing software Bundledocs Editor.   

ILTACON 2023: A Legal Tech Wonderland with a Bright Future

A month ago, the Bundledocs global team braved the elements and ventured off to humid Orlando for ILTACON 2023, the annual conference of the International Legal Technology Association. The 5-day conference included 350 distinct educational opportunities and boasted over 3,400 registrants made up of ILTA Member law firms as well as industry technology providers, tech consultants, analysts, and droves of thought leaders. We were one of 158 exhibitors interacting with attendees and helping them navigate new technologies and products … and yes, even if it was not AI!

We eagerly shared a 12 month ‘progress report’ of our cloud bundling and PDF editing solution entry into the North American legal market a year prior which has led to a surge in cloud adoption around document bundling and now PDF editing, sharing best practices and lessons learned around the cloud and the ‘PDF as a Service’ trend.

As Peter Zver, Bundledocs’ VP of Revenue and Operations, North America put it: “One year later, our assumptions have been re-affirmed and increasingly, law firms of all sizes and complexities are leveraging cloud document bundles as well as PDF editing functionality that saves time, expense, and can be used out of the box and without much training or specialization.” The ability for both contributors and attorney-consumers to access the single centralized bundle at it evolves through production has been especially well received.”

This message resonated well with registrants who took time out of their busy educational schedule to meet and greet us. Aside from getting affirmation from firm CIOs and IT leaders, and based on preliminary results of the 2023 ILTA Tech Survey, that the cloud is (finally) here to stay, we had some other observations and takeaways from our weeklong visit to Florida:

Startup Hubs are cool: 25 legal tech start-ups showed off their innovations on a startup demo stage. The main software categories included cost capture and analysis products, legal writing / drafting / document automation / citation tools, contract drafting and transactional support offerings, and multiple software products using business analytics to capture data for litigation support analysis and collaborative purposes. Watching these tech leaders of tomorrow share their vision and promise of a better legal tech community was rather refreshing.

The cautionary tale of Generative AI: If you thought Legalweek New York in March was buzzing with Gen AI news and product demos your head would have really been spinning at ILTACON. Literally, every other vendor we talked with had some sort of an AI message and promise of a future AI silver bullet to cure all ills. Of course, this is a bit dramatic but while Generative AI dominated most conversations, the actual ironclad use cases are virtually nonexistent. So, for now, we’ll keep our eye on how things develop and hope that the next ILTACON in Nashville provides the proof in our AI pudding.

Klik it and they shall come: If the most talked about topic at ILTACON was generative AI, then second on the buzz meter was Klik, the smart badges given to attendees to help us better connect with delegates and each other. Consider these badge readers 2.0 and a very novel way to electronically connect and retrieve onsite contact info. The badges lit up when you clicked a button and signaled contact ‘success’.

Nothing beats tailgating: In typical ILTACON fashion, the Monday evening vendor exhibit hall party (aka the ultimate tailgate party) was a terrific way to kick-off the week and reconnect with old friends. The Bundledocs team represented Irish rugby pride and hopefully converted all non-believers that rugby is the ultimate team sport.

Until next year in Nashville! In the meantime, if you’d like to know what we are thinking and talking about, check out our ILTA TV interview recorded Live onsite in Orlando.

Bundledocs Does Disney … ILTACON #2 Less than a Week Away

Last year around this time we were preparing for our first ILTACON experience. 12 months later we are ready for another dose of “the greatest legal tech show on earth”. Based on preliminary registration numbers, the 2023 edition is trending to surpass the ‘sold out’ showing at the Gaylord National in Maryland in 2022.

Join our Rugby Scrum

As is ILTACON tradition, we will help open the exhibit hall on Monday night with our version of the Tailgate Experience. Join the Bundledocs team for a friendly match of rugby and celebrate Ireland’s pride and joy … The Ireland national rugby team. Come by stand #316 and see what all the buzz is about.

Tech Buzzwords Galore

Beyond the more than 260 educational sessions, 350 speakers, and 200 ILTA business partners ready to engage our legal community, the Bundledocs team is ready to double down.

Thanks to eDiscovery Today, this year’s ILTACON word cloud, a synthesis of the four-day educational session, reveals a focus on data management, teams, business (of law), and to no one’s surprise AI.


Our Favorite ILTACON Things

ILTA has always been about community and networking between members and business partners. This year is no exception with a special twist. 2023 will include a Startup Hub, a featured showcase of legal IT and tech startups.

We LOVE the annual ILTA Technology Survey and its richness of technology usage data across the ILTA membership. In fact, we can hardly wait to sit in on the annual ILTA Technology Survey preview conference session which will reveal trends around infrastructure, desktop/laptop hardware and OS, office apps, DMS/ECM, practice management and business applications, collaboration and communication, and security solutions among ILTA members.

A few other educational sessions we have our eye on include Trial Prep Tech: The Innovative Future of Technology use at Trial [Thursday, August 24, 3:30 PM] and We Don't Have to Do It Like That Anymore: Tools and Methods for Modern Litigation Case Management [Wednesday, August 23, 2:00 PM].


Free Coffee on Us

If you can spare a minute (literally 60 seconds) and complete our four question survey, we’ll return the favor with a coffee gift card you can cash in onsite at the event or we’ll happily get you caffeinated virtually.

Don’t forget … Follow all official ILTACON Conference 2023 tweets (Xs) here throughout the week and use #ILTACON23 if you’d like to participate.

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